Motoring – Check Your Employees Driving Licences

Vehicle Category Descriptions 1

Driver’s Licence Checklist

Please fill in the form below as applicable. Upon completion, print off the form for submission to relevant parties.

  • Check name and address on licence (if photocard, on paper counterpart too)
  • Check that vehicle category codes provide eligibility for vehicle being driven
  • Check licence is full and has no restrictions (e.g. age)
  • Check for endorsements. If there are any, are they:
    • For minor offences?
    • For major offences?
    • How many endorsements/points have been collected and does this represent an unacceptable risk?
      • Should driver training or disciplinary action be taken?
  • If the employee has to tow a trailer:
    • Does the licence cover this (note post-1997 restrictions)?
    • Is the vehicle suitable for towing (MAM and licence limitations)?
    • Is the trailer suitable for the vehicle towing it (MAM and licence limitations)?
    • Has the employee passed the trailer test (note post-1997 restrictions)?
    • Has the employee received any additional training for towing trailers?
  • If the employee is to drive a minibus:
    • Does the licence cover this (note 1997 restrictions)?
      • Number of passenger seats
      • Is driver over 21?
      • Is it for hire or reward (is a PCV category D1 or D required and higher medical standard)?
    • Has the driver passed the minibus test, or had additional training?
    • Does the driver have a Minibus and Community Bus Permit?
    • Is the minibus going to be towing a trailer?
      • Is the vehicle suitable for the trailer it is towing (MAM and licence limitations)?
      • Is the trailer suitable for the vehicle towing it (MAM and licence limitations)?
      • Does the driver’s licence allow towing by minibuses?
    • Overseas visitors/residents:
      • Is the driver on a visitor’s visa or are they a resident in Great Britain (GB)?
        • Do they hold an EC/EEA licence?
          • – Minimal restrictions on driving in GB for cars and light vehicles
          • – Can be exchanged for a GB licence
          • – Some restrictions on heavy vehicles and vocational licences
        • Do they hold a designated country licence?
          • – 12-month limitation on existing licence for cars and light vehicles
          • – Must exchange driving licence for a GB licence within 12 months
          • – Vocational drivers required to pass GB test for medium-sized or large vehicles or passenger vehicles (with some exceptions)
        • Do they hold a licence outside EC/EEA and designated countries?
          • – 12-month limitation on existing licence for cars and light vehicles
          • – Must take GB driving test within the 12 months but can drive on a GB provisional licence without usual restrictions
          • – Vocational drivers required to pass GB test for medium-sized or large vehicles or passenger vehicles (with some exceptions)

    If in doubt contact the DVLA on 0870 240 0009 or visit www.dvla.gov.uk

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