Three Questions to Ask IT About BYOD
In the modern tech age, employees are finding they're more up to date than their employers
IT culture within businesses has shifted dramatically in recent years. In the past, IT departments drove technology changes in their organisations. But increasingly workers are taking the lead as the technology they are using in their personal life is more cutting edge than their business tools.
From a business perspective enabling employees to work from home if they wish, check their emails on their commute or use their iPad in a presentation, is a real positive. Employees that are able to use their own devices are more likely to use them outside office hours, making employees more productive both in and out of work, whilst boosting morale and encouraging a positive work-life balance. But there are also a number of well documented drawbacks in terms of data protection and security challenges.
As a busy director you can’t know all the details of your IT systems. So, what questions should you be asking your IT manager to be confident your company information is safe in the hands and pockets of your employees?
Do We Have Visibility of Company Data on Personal Devices?
Without the right kind of software that works on multiple platforms and devices, IT has no visibility into the vast expanse of data, making it liable to the risk of violating compliance or corporate governance regulations.
In addition to challenges from Bring Your Own Device (BYOD), the use of consumer applications is another major concern for IT. Dropbox’s data leakage strongly illustrated the need for business applications that ensure data security whilst providing ease-of-use similar to consumer-grade solutions.
What Would Happen if an Employee Device was Broken, Lost or Stolen?
Individual liable devices must be protected from data loss and data breach. The loss or theft of a device can lead to huge productivity losses if corporate information is not backed up. Whilst data on the device is liable to potentially expensive breach if it falls in the wrong hands. A solution providing back up capabilities for selected information along with data encryption and the ability to remotely wipe corporate data from a lost device would be ideal in this situation.
What Would Happen if an Employee Left the Company?
If any employee leaves the company or is let go segregating and retrieving sensitive company data is often an issue. The ability to selectively delete data on user-owned devices is particularly useful when employees quit their companies, preventing employees taking corporate information with them.
Corporate IT can ideally balance the productivity gains resulting from the consumerisation of IT, while eliminating the possibility of data loss or breach, by using a software solution that both protects data on BYOD devices and allows secure file sharing with enterprise-grade capabilities. In doing so, IT can realise the dual victory of satisfying users’ demand of instant data access while keeping sensitive data safe.
By Jaspreet Singh, Co Founder and CEO at Druva