Statutory Sick Pay Guide for Employers

An introduction to this SSP Guide for small businesses, covering the period 6th April 2012 to 5th April 2013

Statutory Sick Pay Guide for Employers

Other information that may be useful

Operating your own Occupational Sick Pay (OSP) scheme

Even if you operate your own occupational or work based sick pay scheme you need to be aware that the provisions of the SSP Scheme still need to be taken into account when deciding when you need to give them form SSP1 or if you are able to make a recovery under the Percentage Threshold Scheme (PTS).

If your scheme makes Occupational Sick Pay (OSP) payments to your employees that are as much as or more than the SSP rate for each day that your employee is sick and their entitlement to OSP can continue for at least 28 weeks, then you do not need to operate all aspects of the SSP Scheme and your record keeping requirements are reduced.

This is popularly known as opting out, but in fact this does not mean that you should ignore the provisions of the SSP Scheme completely, or that the rules of your scheme can override those of the SSP Scheme.

If you do operate your own scheme you do not need to notify HMRC. However, you must still keep records and be able to show them on request to HMRC.

In addition, regardless of whether you operate your own OSP scheme, you need to consider whether or not your employee would be entitled to SSP at the beginning of their period of sickness.

If your employee is not entitled to SSP (whether or not they are entitled to sick pay under your occupational scheme) you will need to give them form SSP1 so that any entitlement to ESA can be considered.

You will also need to give them form SSP1 when they reach their period of maximum underlying entitlement to SSP regardless of whether they continue to have any entitlement under your OSP scheme. Where it is known that your employee’s period of sickness is expected to continue for more than 28 weeks, you should give them form SSP1 at the 23rd week of SSP to ensure that a claim to ESA is made on time.

If you operate your own occupational scheme, you may still be able to recover some or all of the payments you have made, but only up to the statutory rate of SSP under the rules of the PTS.

However, unless you qualify under the PTS, you are not entitled to make any recovery of SSP or your occupational equivalent.

A list of control periods, common illnesses and abbreviations

Control periods (in weeks) for common illnesses
Addiction (drugs or alcohol)

10

Anaemia (other than in pregnancy)

4

Anorexia

10

Arthritis (unspecified)

10

Back and spinal disorders (PID, sciatica, spondylitis)

10

Cold, coryza, URTI, influenza, bronchitis

4

Concussion

4

Corneal

4

Debility, cardiac, nervous, post-op, post-partum

10

Fainting

4

Fractures of lower limbs

10

Fractures of upper limbs

10

Gastro-enteritis, gastritis, D&V

4

Giddiness

4

Haemorrhage

4

Headache, migraine

4

Hernia (strangulated)

10

Inflammation and swelling

4

Insomnia

10

Joint disorders other than arthritis and rheumatism

10

Kidney and bladder disorders, cystitis, UTI

4

Menstrual disorders, menorrhagia, D&C

10

Mouth and throat disorders

4

NAD

Immediate

Nervous illnesses

10

Obesity

Immediate

Observation

4

Peptic, gastric, duodenal

4

Postnatal conditions

10

Respiratory illness: asthma

10

Skin conditions, dermatitis, eczema

10

Sprains, strains, bruises

4

Tachycardia

10

Ulcers (perforated)

10

Varicose

10

Wounds, cuts, lacerations, abrasions, burns, blisters, splinters, FB

4

Common abbreviations used on fit notes
CAT coronary artery thrombosis
CHD coronary heart disease
COAD chronic obstructive airways disease
CVA cerebrovascular accident
D&C dilation and curettage
D&V diarrhoea and vomiting
DS disseminated (multiple) sclerosis
DU duodenal ulcer
FB foreign body
GU gastric ulcer
IDK(J) internal derangement of the knee ( joint)
IHD ischaemic heart disease
LIH left inguinal hernia
MI myocardial infarction
MS multiple sclerosis
NAD no abnormality detected
NYD not yet diagnosed
OA osteoarthritis
PID prolapsed intervertebral disc
PUO pyrexia of unknown origin
RIH right inguinal hernia
URTI upper respiratory tract infection
UTI urinary tract infection
VVs varicose veins
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

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