Record and report an accident, incident or near miss

Keeping records of accidents

You must keep records of any injuries, diseases or dangerous occurrences under the Reporting of Injuries Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR).

You must keep this information at your usual place of business for at least three years.

The information you must keep on accidents includes:

  • the date and time of the accident or dangerous occurrence
  • if the accident happened to someone at work, their full name and occupation
  • details of the injured person, including full name
  • if the accident happened to someone not at work, their status, ie were they a customer, contractor etc.
  • nature of the injury
  • place where the accident or dangerous occurrence happened
  • brief description of circumstances
  • date reported to the relevant enforcing authority
  • how you reported it (ie by post, telephone or email)

You can keep records in any way you wish, eg:

  • keeping copies of report forms in a file
  • recording the details on a computer
  • maintaining a written log
  • using the statutory accident book (BI510)

You must produce the records or extracts from the records when asked by the relevant enforcing authority.

You must also make the records available to safety representatives and safety committees on request for inspection – except for records that reveal personal health information about identifiable people or information relating specifically to individuals (unless they have given their consent).

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