Disciplinary, Dismissal & Grievance Procedures


Guidance for employers

Sample letters – Letter 2 : to be sent by the employer after the hearing

Date [insert date]

Dear [insert employee name]

On [insert date] you were informed that [insert organisation name] was considering dismissing OR taking disciplinary action [insert proposed action] against you.

This was discussed in a meeting on [insert date]. Following that meeting, it was decided that (delete as applicable)

Your conduct/ performance/ etc was still unsatisfactory and that you be dismissed
Your conduct/ performance/ etc was still unsatisfactory and that the following disciplinary action would be taken against you [insert details of action] No further action would be taken against you.

I am therefore writing to you to confirm the decision that you be dismissed and that your last day of service with the Company will be [insert date]. The reasons for your dismissal are:
[insert details of reason for dismissal]

I am therefore writing to you to confirm the decision that disciplinary action will be taken against you. The action will be [insert details of action]. The reasons for this disciplinary action are:
[insert reasons for disciplinary action]

You have the right of appeal against this decision. Please write to [insert name of respondant] within [insert number of days] days of receiving this disciplinary decision.

Yours sincerely

Signed [insert name] Manager

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